Accommodation Policies

Dates

Accommodation will only be reimbursed for one day before and after the official conference dates or for the official conference dates themselves, unless you receive prior approval from macmillan.fellowships@yale.edu.

Expense eligibility

The expense categories below are among those that are not reimbursable. For questions about other categories of expenses, please reach out to macmillan.fellowships@yale.edu.

• Room service
• Mini bar charges
• Internet connection
• In-room movies
• Spouse/guest-related charges
• Laundry

Shared rooms

Payment must be made by the fellowship recipient. However, an exception will be made if students share a room during the conference. For shared rooms, a shared room request form will need to be submitted additionally.

Airbnb lodging reservations

Yale travelers are permitted to use Airbnb for lodging. The required method for arranging Airbnb lodging is the Yale Airbnb for Business platform, using a Yale email address.

How to get started:

1. Access Airbnb and select “Get Started.” You will be prompted to log into to your existing Airbnb account or set one up if you don’t have one.
2. Enter your Yale email.
3. Verify your Yale email address to give you access to Yale’s Airbnb platform and prioritized support, should you need it.